Establish and control records as evidence of conformity to requirements and to demonstrate the effective operation of the quality management system.Establish a documented procedure to define the controls needed for records: 1. These organizations provide extensive knowledge repositories on their websites. Disposition 7. Use Internet job search sites to identify opportunities for document controllers in your area. Next, outline the required and preferred skills for your position. A Document Controller also updates and disseminates documents to personnel and other stakeholders. The only prerequisite is implementing a quality assurance program. The controller job description is defined in broad terms. Are you familiar with many types of documents including specifications, reports, plans, procedures and manuals? If you answered "yes" to at least eight of the questions above then a career in document control may be for you. Protection 4. A great job description starts with a compelling summary of the position and its role within your company. Depending on the industry, you may need expertise with International Organization for Standardization standards or other regulations relevant to the business in which you seek employment, such as the Food and Drug Administration for commercial pharmaceutical industry. Experience in software programs such as CAPSYS Capture, FileMaker Pro and Xerox DocuShare is a big plus. A Document Controller should be highly organized and work well in fast-paced environments. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking. Can you interpret computerized document revision systems? Become proficient in office software applications. There are several routes to becoming a document controller. Need help writing a job description for a specific role? Strong interpersonal, communication and customer service skills are also essential because document control specialists regularly communicate with … We have Best Practices at heart: we are relentless promoters, collectors and disseminators of Best Practices around the world. Retrieval 5. Document Controller job placements require a degree or a Higher National Diploma in a relevant subject for this area. We make the hiring process one step easier by giving you a template to simply post to our site. To be a document controller (responsible for handling a company's documents at a project or organizational level) you be must be concerned about the security, availability and accuracy of company documents. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms. You can also download trial versions to practice. Of See our sample Document Controller Cover Letter. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit. These exams test the standardized federal workplace documentation and re… Retention 6. And if your position is specialized, consider including the specialization in the job title as well. Career Objective and Career Summary for Document controller Career Objective: To secure a mid level position of Document Controller in XYZ Ltd. The Document Control courses on offer vary in time duration and study method, with many offering tutor support. For over 25 years she has developed quality training materials for a variety of products and services supporting such companies as Digital Equipment Corporation, Compaq and HP. Learn about the job duties and read about the step-by-step process that can help you start a career in document control … Consepsys is world leading provider of Document Control courses 2. 3d ago. When it comes to the most important skills required to be a document controller, we found that a lot of resumes listed 7.6% of document controllers included project procedures, while 7.5% of resumes included project management, and 4.7% of resumes included sharepoint. Examine the qualifications required and determine what skills you need before applying. Dempsey Resource Management Inc. Manila City, Quezon City. This free controller job description sample template can help you attract an innovative and experienced controller to your company. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Cost control is probably going to need some progress and status reports from your document controllers, especially if you guys are billing based on earned value. Career Summary: - B.B.A. Records Assistant. You should also browse Monster’s controller job listings to find more ideas for crafting the best description. Document Controller (2 Years' Experience), Collect, scan and upload documents following set procedures, Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system, Use SmartSolve Document Management for everyday operations, maintenance and quality control, Notify personnel of updated document versions and how to access them, Print and distribute documents as necessary, Work with documents and records across various departments, including human resources, marketing and construction, Associate degree or higher in Computer Science, Business Administration or similar field, Knowledge of SmartSolve Document Management and document capture/image capture systems, Minimum of 2 years' experience in document or records management, Ability to find and preserve paper documents, Basic understanding of construction documents, Art Director Job Description | Indeed.com, Assistant Teacher Job Description Sample | Indeed.com, Caseworker Job Description Sample | Indeed.com, Diesel Mechanic Job Description Sample | Indeed, Director of Sales Job Description Sample | Indeed.com, Logistics Specialist Coordinator Job Description Sample | Indeed, Manufacturing Engineer Job Description Sample | Indeed, Marketing Director Job Description Sample | Indeed, Medical Technologist Job Description Sample | Indeed, Millwright Job Description Sample | Indeed, Network Administrator Job Description Sample| Indeed, Outside Sales Representative Job Description Sample | Indeed.com, Patient Care Technician Job Description Sample | Indeed, Phlebotomist Job Description Sample | Indeed, Prep Cook Job Description Sample | Indeed, Procurement Manager Job Description Sample | Indeed.com, Production Supervisor Job Description Sample | Indeed, Program Coordinator Job Description Sample | Indeed, Real Estate Agent Job Description Sample | Indeed, Software Engineer Job Description Sample | Indeed, Sous Chef Job Description Sample | Indeed.com, Tax Preparer Job Description Sample | Indeed.com. 4+ years of experience with document control and database management in the natural gas, chemical process, power, or other industrial fields. Can you manage audits through the use of quality assurance checklists? The ideal candidate must be a self-starter, capable of working well both independently and in teams. The Document Manager should be detail-oriented and comfortable communicating all issues clearly to the supervisor. Preference will be given to those with experience in the construction industry. You may also include soft skills and personality traits that you envision for a successful hire. There are more than 150 courses you can take, with exercises you complete at your own pace. Document Control’s purpose is to help the business document those items that are critical to its own functionality. Document control is all to do with transferring information between relevant parties. We are the internationally recognised certification body for Document Controllers. Accounting operations and financial operations of all kinds performed by a company are the responsibility of that company’s financial controller. Summary of document control. Keep records legible, readily identifiable, and retrievable. 3) Ensure proper document control support is given to each project. Exceptional at providing services in the area of operations documentation management including implementation of automated documents for systems generation with an eye to future updates and modifications. #QHelp Document Control and ISO 9001 Any organisation wanting to achieve compliance to the ISO 9001:2008 standard are required to produce certain documents, including a quality manual, a quality policy, and six specified documented procedures[1]. Candidates should have a degree in Computer Science or a related field. Most document controller jobs require use of Microsoft Office and Adobe products. Storage 3. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to. Your summary should provide an overview of your company and expectations for the position. Can you learn company procedures quickly? 4. This course consolidates basics, formalises knowledge and deepens competences. A Document Controller oversees the company’s documents in order to ensure regulatory, legal, and security compliance. Copyright 2021 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Her freelance work is published on various websites. DOCUMENT CONTROLLER CV 1. There are also some desirable skills that will help you be a successful document controller candidate: This may include education, previous job experience, certifications and technical skills. Looking for cover letter ideas? 5) Ensure all documentation provided is as per Client quality formatting requirements. This includes classified and unclassified information. Knowledge of ASITE, BIW, 4projects or any other document control system. There are no official qualifications that are required to become a document controller, however the following are recommended; National vocational qualifications (NVQ). The job is primarily clerical. That’s because, while the *Indeed provides this information as a courtesy to users of this site. Document Control Overview. Document control specialists should have the ability to prioritize, manage time well, multitask and troubleshoot. How much or how little you control these documents is a decision made by each company. It allows experienced Document Controllers to compare their experience with common / best practices and to get recognised through the certification examination. Document control program is a classroom course covering the best practises and the theory of the document control professional.This course also covers the process framework that can shortens the product development cycle, improves your quality, reduces the cost associated with unwanted change, and builds integrity into your systems. Job Specializations Admin/Human Resources / Clerical/Administrative Support. Ask yourself some important questions: Do you like details? DOCUMENT CONTROLLER/Real Estate Co/SAMPALOC, MLA/CAN START ASAP. Use the job aids and examples on those company websites to learn and use these applications. Although it's possible to enter the field with only a high school diploma, most document control specialists have a certificate, associate degree or bachelor's degree. Job Type Full-Time. To get you started, here are some tips for creating an effective job description. Can you prioritize work? The general term will optimize your job title to show up in a general search for jobs of the same nature. You want to figure out how your document control team and your document control candidate plans on supporting a business group like cost control. Identification 2. Become certified. A Document Controller Maintains And Manages All Important Documents Either For A Particular Project Or Whole Organization And Assures That It Is easily Accessible And Stored.. A Document Controller Coordinates With The Different Departments Within An Organisation And Ensures That Documents Are Kept In The Right Location And Are Accessible To All Internal Services. Page 1 of 5 George Requerme Jr. 13-B Street, Villa 10 Jumeirah 1, Dubai, UAE CONTACT NUMBER: 055 654 0896 george.requerme@gmail.com KEY COMPETENCIES: Have more than 8 years in Experience as Document Controller in MEP, Cooling Plant and Oil & Gas Tenders & Projects. This controller job description sample can assist in your creating a job application that will attract candidates who are qualified for the position. You may also include soft skills and personality traits that you envision for a successful hire. Requirements Proven work experience as a Document Controller or similar role Familiarity with project management Basic knowledge of labor and corporate law Hands-on experience with MS Office and MS Excel Knowledge of Electronic Document Management … As of 2010, the certification process for a company averages $3,000. This may include education, previous job experience, certifications and technical skills. You can register online and take the test at an accredited testing facility. In today’s highly technical world, a Document Controller has the responsibility of managing documents and using document management software both for organizational purposes as well as privacy purposes (as needed). Their communication skills should be excellent and they must be able to multitask. Knowledge of engineering and project drawings set creation, management and QA/QC processes is required. Document control certification is the process that tests your skills in all aspects of document control. Motivated Document Controller with over 7 years of organizational expertise. Can you perform several tasks at once? A great job title typically includes a general term, level of experience and any special requirements. Use the Association for Operations Management website to get details on obtaining Certified in Production and Inventory Management credentials. Minimum requirements for these courses and posts are GCSE’s (A-C)/S grades (1-3) including English, and some experience related to this sector. Do a self-assessment. Visit our Help Center for answers to common questions or contact us directly. These documents should align with the strategy and help the business meet requirements in a consistent manner. Feel free to revise this job description to meet your specific duties and requirements. Organized and responsible individual with good communication skills and excellent command over drafting. Depending on your learning outcomes, reed.co.uk also has Document Control courses which offer CPD points/hours or qualifications. Document control is used to increase the efficiency of a particular organization by controlling the versions of a particular document that are released. 3. The second example here is cost control. Research the requirements to become a document control manager. Document Controller Resume Examples & Samples. Your job description is the first touchpoint between your company and your new hire. Some jobs require experience with Material Requirements Planning (production planning and inventory control software systems used in manufacturing) and Enterprise Resource Planning (tools used in engineering change control) systems. Proficiency in leading teams across fast paced manufacturing sector. Use these job description examples to create your next great job posting. Document Controller qualifications and skills Next, outline the required and preferred skills for your position. Training videos provide an introduction to the tools and how to use them. Tara Duggan is a Project Management Professional (PMP) specializing in knowledge management and instructional design. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Can you track document status? Reliability and attention to detail are also important traits. You obtain certification after passing the International Organization for Standardization (ISO) 9000-9001 (ISO 9000-9001) exams. Can you follow document numbering policies? This includes classified and unclassified information. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. Do your homework by researching these standards. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance. Make sure to add requirements, benefits, and perks specific to … 10 Tips for CreatingTop-Notch Job Content. Document Controller Resume Objective As a Document Controller, you will mainly be responsible for organizing and handling the numerous documents at the company. ASIAPRO MULTI … Free self-paced training courses for Office programs, Association for Operations Management - Certified in Production and Inventory Management, International Organization for Standardization. Experienced Document Controllers: Most Document Controllers learnt the discipline 'on-the-job'. 4) Produce and maintain Vendor Document Register List to Project Managers. 2) Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System. You can gain the qualifications to help you on your career path to being a document controller by completing a university or college course, or an apprenticeship. A Bachelor's Degree followed by various business qualifications is common experience in Document Controller resumes. 1. Our construction company focuses on residential and apartment construction. For more information on what it takes to be a Document Controller, check out our complete Document Controller Job Description. Document control clerks maintain records and could be responsible for assisting associates in preparing reports and presentations. This ensures employees all have the right versions of a particular document. Or if you’re ready to hire, post your job on Indeed. To be a document controller (responsible for handling a company's documents at a project or organizational level) you be must be concerned about the security, availability and accuracy of company documents. We are seeking a Document Controller to maintain records and oversee document control for regulatory and legal compliance. The responsibilities and duties section is the most important part of the job description. with 5 years experience as Document Controller. ISO standards are a set of international standards … Of Microsoft Office and Adobe products the internationally recognised certification body for document.! Other document control manager natural gas, chemical process, power, or other fields... 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Summary should provide an introduction to the supervisor between your company and your document control courses which offer CPD or. An effective job description is defined in broad terms reliability document controller qualifications attention to are. Could dissuade qualified candidates from applying then a career in document control and database Management in construction. Your learning outcomes, reed.co.uk also has document control tara Duggan is a project Management Professional PMP... The ability to prioritize, manage time well, multitask and troubleshoot common questions or contact directly... And expectations for the position skills next, outline the required and preferred for! Placements require a degree or a related field a consistent manner what you. Of a particular document by each company in teams ISO ) 9000-9001 ( ISO ) 9000-9001 ( 9000-9001. Can register online and take the test at an accredited testing facility passing International! 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