3.3.6 Are adequate resources provided for the SQA function? 5.8 Has allowance been made for vacations, holidays, training (learning time for each team member), staff promotions & staff turnovers? 2.5.2 Is there a process in place to monitor project risks? 7.4 Are detailed design and code inspections in use? 2.4.4 Are software metrics formally captured, analyzed and used as a basis for other project estimates? Successful PMs demonstrate a high level of organization and attention to detail, understanding of big-picture business goals, risk-management ability, resourcefulness, excellent communication skills, and great leadership. 2.2.17 Is an industry recognized mechanized support tool(s) being used for project scheduling & tracking? 2.2.8 Are corrective actions taken when actual results are substantially different from detailed project plan? The following provides a detailed checklist to assist in reviewing the health of a project at pre and post implementation stage. It does not cover how to ’ project ‘perform management. Corporate Commercial Project Review Procedure, Document Control Procedure for Manual & Electronic Document Management System, Project Management Procedure for Surveillance of Subcontractors’ Operations, Project Management Procedure for Contract Review Process, Workplace House Keeping Method for Site Contamination Control, Piping Insulation and Jacketing Method Statement, Site Preparation and Mobilization Method Statement, Method Statement for Piling Works at Construction Project, Construction Method of Statement for Installation of Above Ground Drainage System, Concrete Pouring Method Statement for Construction Work using Ready Mix Concrete, Construction Project Site Field Testing Procedures, Construction Project Documentation Procedure, Design of Temporary Works for Completing Permanent Works on Projects, Testing and Commissioning Method Statements, Commercial & Finance Management Procedures. 7.7.6 Are effective testing tools incorporated? 6.5 Are the project team members located locally to the users? 3.4 Is there a set of procedures defining the scope, procedures and deliverables defining Quality Control? c. Change Management plan & tracking c. Requirements specifications? c. Data Warehousing? The full documents is available to download, just keep reading and download if you like. 13.6 Are Service Level Agreements in place between the Support Functions and the user departments? 0 h�b```b``�f`e`4ab@ !�Ǚi�e�{��X2��h��[��М,~i�z�#b�=ME#$X8�%�L�u�+���pTb����@��,����E&8�1�~:�z���p��A!v�������xYu����F �v� ]��� to8�+�@�@>�)X$#�c��0�n�����4+�EB�Y����2\e������c� �>����0��b�����VԼ-#�z����7�f3�a����뼕@��;�P�e`]�� vIq��?�9`��@���0��C �f`}�1�� � �fd e. Risk Management Plan c. Risk rating? 7.3 Are structured requirements & design reviews and/or walkthroughs in use? Copyright 2021 — Project Management 123. Project performance (achievements & milestones) 10.6 Does the user interface employ GUI representation? Determine the suitability of the policies and the objectives The purpose and final outcome of the management review should be continual improvement of the QMS 12.3 Is there adequate vendor-based technical support? 5.1 Are all resource assumptions documented? 3.2 Is there a Project Quality Plan covering all Policies, Guidelines and Procedures? You might think of project management as a relatively new discipline, but actually humans have been managing projects since before the Great Wall of China, before the Roman aqueducts, before the pyramids of Giza, and likely before that. An IT project is defined as an endeavor undertaken by or on behalf of the university … 2.2.18 Is it possible to track all classes of project work (e.g. 13.10 Are Help-desk functions well-defined, efficient and adequately resourced? Project Definition & Scope? Unit Testing? 10.5 Is TCP/IP or other industry recognized application interface standard being employed? 5.3 Have arrangements been made to obtain special expertise or competence by consulting or referencing: a. The full documents is available to download, just keep reading and download if you like. 1.13 Have project management standards and procedures been established and documented? Rather, you can bet there were plans, schedules, teams, budgets and everything we’d recognize today as project management. 3.3.5 Are the results of SQA reviews provided to affected groups & individuals? 3.3.7 Are the SQA processes in place and being effectively used? e. Action items Every project manager must take care of doing a series of tasks for reviewing and accepting project deliverables. ~�F�Arp@)�������(�}0� 7T��”BZ"h��!��w���M���_!��_�Z������&N�%oǓ�fQ �ﮮ��&�A���( ��|����ƻ��+��~qq��I���fO��h4�v.&�����J���J`W@B��]�?C��n��H����K���n��+T���`�F�D����oO��u���� �^;��I���. a. 2.2.2 Are team members involved in the development of activity & task decomposition? 2.4.8 Are stakeholders aware and supportive of the principles and practices of modern software estimation? Definition. 1.6 a) Have all involved stakeholders and work groups committed to the project? of users; defects per module/system; defects per Function Point; mean time to repair defect; mean cost to repair defect). Realisation of Business Benefits 6. To ensure the project management process runs smoothly, it’s important for project managers to possess a varied set of skills and expertise. b. 10.8 Is the application software portable across target platforms? Planning 3. a. f. The extent of user participation? 11.3 Is there adequate vendor-based technical support? 1.8 Are funding and staffing resource estimates sufficiently detailed and documented for use in planning and tracking the project? a. 9.2 Does a formal data architecture and model exist for the application? Project tracking plan & methodology Accurate time & cost estimating? Project Acceptance Management is introduced to the project through the implementation of four key processes: The completion of project deliverables. c. The business areas to be supported? System Testing? c. Software development standards & methods 2.2.4 Are milestone deliverables effectively tracked and compared to project plan? 7.7.4 Are all necessary Quality Control procedures in place? Assigning high-risk management activities to highly qualified project personnel is another risk reduction method. 2.4.6 Do the estimating techniques include any of the following features: c. Personnel with expertise? f. Constraints? a. 8 easy to follow steps to conduct a project review - PM Majik 2.5.4 Have all unresolved risks been documented? 2.5.5 Have all unimplemented risk strategies been escalated to an issues log? Quality is defined as fitness for use and adherence to requirements. The acceptance of the final deliverable by the customer. 9.15 Is there a clear upgrade path to future Phases of the DBMS? Increased market share 7. b. Is a qualified person sufficiently involved in each critical area? a. Communications? 2.4.2 Record keeping. Project Planning? a. Perfective maintenance 2.2.14 If not, have all project delays been adequately accounted for, communicated to all stakeholders and adjustments made in overall project schedule? b. a. OLTP Volume? In this section, you need to explain what review and acceptance procedures will apply to the management of the project business plan and other core documents. the c. Integration Testing? h. Technology Architecture d. Recovery? (These metrics may include: defect rates; problems per no. 6.3 Is there a formal Service Level Agreement (SLA) with the appropriate client departments? This is accomplished through an acceptance plan, which is an 5.5 Is there a project organization chart showing the reporting relationships and responsibilities for each position? 12.1 Has the cost effectiveness of the networks been measured & compared against estimates in the Business Case? i. Efficiency/performance? 7.1.2 If more than one method has been implemented, does a documented process exist for effective integration between / among methods? The major goal of managing deliverables is to ensure compliance with the requirements and expectations set by the customer and documented by deliverables acceptance criteria. governance model) exist? h. Security? 2.4.5 Is the PPO estimating methodology being used and followed? 2.2.15 Is there general agreement & acceptance of the current status and progress of the project? 7.7.5 Is there an audit trail of all tests and results? 1.10 Have adequate resources been provided by management to ensure project success? 2.4.1 Are multiple estimation methods being employed? Download Project Audit and Review Checklist in doc format, Project Forecasting Procedure For Cost Revenue Risk & Opportunities. 7.7.3 Do detailed test plans/cases exist? Initiating 2. Check your deliverable review procedures against this list to make sure your d. Quality Assurance overheads? 7.5.3 Are the requirements and design methods suitable for the type of application & environment? 2.3.1 Is project status reviewed with senior management at appropriate intervals? 3.3.2 Does the plan address key project elements? "National Academies of Sciences, Engineering, and Medicine. Does the project have both a business team leader and a technical team leader? The vernacular of project management includes numerous sayings and proverbs, most without a creditable source and of variable value to the practitioner. decisions regarding communication, management processes, execution and overall project control. At this review, the customer verifies that the product and supporting documentation delivered by the project meets the requirements and objectives as set out in the Software Development Plan. The Project Management Framework Procedure defines the processes that are performed throughout the life of a Project to ensure the Project Management Policy is adhered to. An important PMO function is the review of project risks using a consistent structured process. b. 8.4 Is business process re-engineering being undertaken in parallel with and/or as part of this project? 10.7 Is the application software cost effective against expectations as defined in the Business Case? 1.14 Is there a Steering Committee in place? Use this process and checklist to objectively rate and then manage 17 categories of project risk. a. SQA Plan The intent was to provide transparent, auditable procedures that provide best value. 6.7 Are users adequately trained and are all training requirements filled? 11.4 Do the platforms meet reliability requirements? f. Cost & time performance against plan 9.3 Has a fully attributed data model been developed for the application? It describes the project's objectives and scope, the desired outcomes and what is to be excluded from the project. 10.12 Is there a clear upgrade path to future Phases of the application software? Before a project can be closed out the Project Manager needs formal acceptance of the project by the Project Sponsor or Customer. 3.1 Does the project have a ‘Quality Culture’? d. Risks Have project accountabilities & responsibilities been clearly defined? b. 9.6 Has a set of data naming conventions and/or standards been established? supporting Vendor Management? 7.1.3 Is the selected method appropriate for the Application, Technical and Data Architectures? b. Glossary of terms? 12.6 Do the networks support business needs in terms of bandwidth? 4.2.3 Are issues raised, assessed, actioned, and resolved in a timely and efficient manner? d. User Acceptance Testing? b. 4. 350 0 obj <>stream 5.20 Is there a production support plan, with a plan for transition from development to production? 8.2 Does the application conform to recognized industry architecture standards? It does, however, include the procedures with various tools that can be used for the management of projects . b. 12.7 Are all components of the networks in accordance with the SOE? 1. 9.9 Has the DBMS been optimized to support any of the following: Fitness for use is determined, ultimately, by the business customer. 6.1 Flow chart for project management 6.3 Development of research proposal 6.4 Project initiation 6.5 Project planning CI & TM/TC plan project management processes & procedures 6.6 Project execution 6.7 Monitoring and control 6.5.1 Establishment of the project management structure 6.5.2 Identification of products, to include: Project documentation g. Data Naming Conventions The project sponsor is responsible for determining what will satisfy the business, and commissioning the proper project to create it. %PDF-1.6 %���� updating the analysis tool if a change is made at the design level)? 2.2.13 Is project work proceeding in accordance with the original project schedule? Acceptance of applications to Production Support? c. Cost / Benefit Analysis? Project Management Process Created on 2/9/2017 3:39 PM 2 of 87 Created by Dave Larsen Description Overview This primer for a Project Management Process provides an integrated framework for project organization, planning and control which is designed to: a. Suggested Citation:"4 Project Management Policies, Processes, and Procedures. d. Staffing Requirements? b. 2.2.16 Is PERT / Critical Path or equivalent methodology being used? For example, Success Criteria may be: 1. PROJECT REVIEW AND ACCEPTANCE PROCESS 1.1 INTRODUCTION 1.1.1 This technical manual has been prepared as a guide for the design and construction of water, waste - water, and reclaimed water system extensions to Hillsborough County (County) utilities. Imagine that you run your own IT company and you're working with a software company that wants to upgrade their technology and equipment. 9.4 Has the data model been integrated with the other user and system views of the data? 5.19 Is the Production Support function adequately resourced? 13.3 Do formal & documented procedures exist for: f. Software Quality Assurance 7.6.6 Do adequate development and test environments exist? Delivered within Time and Budget tolerances 2. 303 0 obj <> endobj 2.4.7 Are project team members involved in detailed estimating and scheduling? c. Utilities & back-ups. 9.18 Is the DBMS regarded as ‘State-of-the-Art’? 2.3.3 Are sub-project reviews held at reasonable intervals? 13.4 Is the Production Support (Application Maintenance) function well defined? 1.3 Have all stakeholders been identified? It incorporates the business case but also states the end users expectations and the acceptance criteria i.e. 2.5.1 Was an original risk assessment completed? 8.5 Are there limitations to business operation flexibility due to the chosen Application Architecture? 4.3.3 Does a comprehensive set of Stakeholder Agreements exist? In this section, you need to mention relevant government policy, legislation, and rules which can easily affect how records for the project must be kept. Formal and agreed procedures? The Importance of Project Acceptance Letter The formal acceptance document captures the concurrence of the … a. The PMI(Project Management Institute) have defined these five process groups which come together to form the project management lifecycle The PMBOK project phases are: 1. 3.3.4 Are all key components of an SQA plan present? b. 9.5 Is an industry recognized mechanized tool being used to support the data modelling area? 10.9 Does the application software vendor(s) support meet formal agreements and/or expectations? 11.9 Do Service Level Agreements exist for Platform (Hardware) Support? 5.14 Are project managers participating in the project adequately to know its true status first hand? 1.9 Does a documented project organizational policy & plan (i.e. b. From Murphy's Law of “If anything can go wrong, it will,” to the more obscure Parkinson's Law: “Work expands to fill the time available,” project management is subject to a variety of laws. 332 0 obj <>/Filter/FlateDecode/ID[<2A5D8AFE9752EF44AC88581D1AFAE3DE>]/Index[303 48]/Info 302 0 R/Length 131/Prev 387772/Root 304 0 R/Size 351/Type/XRef/W[1 3 1]>>stream Fast forward a couple thousand years, and the more standardi… 10.3 Is the development language platform-independent? With a help of this checklist you will not miss any essential elements to be assessed and accepted. 2.2.7 Are target dates established for each milestone deliverable? Project Planning 1.1 Does the project have a formal Project … 1.2 Are the key elements of a Project Plan present? c. Prioritization? Software Metrics. 5.9 Has adequate time for orientation & training of project staff been provided for in relation to technical nature of the Application and the experience levels of project personnel? 4.1.1 Is there a formal set of procedures (for status reporting, contract negotiation & review, time/invoice reconciliation, etc.) 3.7.6 Is the Testing Coordination function separate from the development staff? 6.6 Has the provision been made for training staff, including: c. Formal training not related to the project? 7.5.1 Are requirements & design standards in place? Formal training related to the project? endstream endobj 304 0 obj <>/Metadata 80 0 R/Names 334 0 R/OutputIntents 301 0 R/PageLayout/OneColumn/Pages 298 0 R/StructTreeRoot 123 0 R/Type/Catalog/ViewerPreferences<>>> endobj 305 0 obj <>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 306 0 obj <>stream a. Project status reporting structure & process b. d. Tracking? 7.5.4 Do the design specification documents reference: f. Data Architecture Standards e. Contingency? d. Issues Management process & tracking plan d. The systems / applications to be supported? 10.13 Is the software regarded as ‘State-of-the-Art’? g. Critical Success Criteria (if we meet these, we’ve met our goals? All rights reserved. 3.7.1 Has SCM been implemented for this project? The Project/Application Scope? 7.7.1 Which of the following test phases are covered by the methodology: 13.5 Are any of the following types of maintenance carried out on a planned basis: 2.2.11 Are measurements and feedback mechanisms incorporated in tracking work effort & refining work estimating techniques? 5.4 Have the personnel with the necessary skills and competence been identified and has agreement for their participation in the project been reached with the appropriate management?. 10.2 Is the software environment consistent with SOE? 8.6 Are application interfaces designed in such a way as to facilitate maintenance and change? This Project Acceptance Checklist is created to support all project managers who are in charge to make certain that their projects satisfy specific criteria for acceptance of their results. It’s inconceivable to think that the pyramids were built in an ad hoc manner. a. c. Stress? e. Time Line? a. Acceptance Testing. e. Reporting? Sensitivity analysis? b. 12.4 Do the networks meet reliability requirements? Ranged estimates? Can you compare work done to the baseline? Project Quality Management www.pm4dev.com PROJECT QUALITY MANAGEMENT Quality management is the process for ensuring that all project activities necessary to design, plan and implement a project are effective and efficient with respect to the purpose of the objective and 4.2.2 Is there any form of automated support for Issues Management? g. Testing & Data Conversion strategy? h. The form of the final report? 13.1 Do adequate operations procedures exist? Project Objectives? Are SQA resources experienced? d. Outside experts? i. c. Software Quality Assurance (SQA). a. 3.7.3 Is SCM version management and control effectively linked with the testing function to ensure integration and regression testing have been performed? Every project has a start and end; it’s born, matures and then “dies” when the project lifecycle is complete. Delivered to Specifications 3. The project closure & review phase is where the organisation implements the change into business as usual and determines that the intended benefits of the project have been met. 5.7 Does the detailed work plan match the complexity of tasks with the capabilities of personnel? 2.2.12 Have procedures for identifying variances from estimates & adjusting the detailed work program been established? b. 13.9 Is there an improvement program in place? Improved productivity From the point of view of the Project Managers, success … 2.2.3 Are individual tasks of reasonable duration (8–40 hrs)? 12.8 Do Service Level Agreements exist for Network Support? As the owner of the company, it's your duty to make sure that your client, the software company, accepts what you have produced for them as satisfactory work. a. OLTP? 12.5 Do the networks represent ‘State-of-the Art’? 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